Description

Job Summary:

The Assistant to the Vice Provost is responsible for coordinating administrative affairs and programs of the Vice Provost for Research's (VPR) office; coordinating and managing multiple projects and initiatives across various units; providing direct support to the VPR and other academic leaders; developing multiple components of various programs; organizing and tracking budgets and workflow across the VPR units; and supporting the campus and public presence of the unit.

Duties & Essential Job Functions:

1. Provides executive support for the VPR by managing office workflow to ensure strategic plans and objectives are met.
2. Manages day-to-day operations for the Office of Research and Office of Sponsored Programs by assisting with visiting faculty/staff and students.
3. Planning and implementing office systems, layouts, and equipment procurement.
4. Processing of reviewing and entering invoices and contracts.
5. Manages travel and expenses for the VPR.
6. Coordinates projects and program objectives for the VPR by managing initiatives and policies.
7. Develops and maintains the campus and public presence of the unit through external and internal marketing.
8. Completes special projects by organizing and coordinating information and requirement for program assessment and evaluations; course scheduling; planning, arranging, and meeting schedules; responsible for implementing results of these activities.
9. Coordinates events by arranging and attending meetings and college functions; determining meeting requirements and expediting services; providing coordination and assistance to the director.
10. Monitors and maintains budgets for multiple departments by gathering and submitting information, scheduling expenditures, reconciling accounts, monitoring purchases, managing budget planning, etc.
11. Acts as the point of contact for the Vice Provost by educating internal and external constituents about unit policies and procedures.
12. Facilitates communication with varied constituents including balancing multiple perspectives of campus colleagues and interacting with significant external stakeholders including high profile community leaders, affiliated community agencies, and international universities and research institutes.
13. Creates and updates unit web content; produces and edits publications; and works collaboratively with unit liaisons to ensure timely and relevant achievement of unit initiatives.
14. Performs other related duties as assigned.

Required Education & Experience:

• Bachelor's degree and 3 years' experience with higher education administration, teaching or academic programming.
OR
• High School Diploma or GED equivalent and 7 years' experience with higher education administration, teaching or academic programming.

Preferred Education & Experience:

• Management of a departmental budget.
• Management of international reimbursements.
• Experience in supporting or interacting with senior executive leadership withing a corporate setting.

Required Licensure/Certification/Specialized Training:

• None

Preferred Licensure, Certification, and/or Specialized Training:

• WordPress or other web management system.
• Proficiency with Qualtrics or similar software.
• Proficiency with D2L TCU or similar online platform.

Knowledge, Skills & Abilities:

• Knowledge of customer services techniques.
• Knowledge of strong people and organizational techniques.
• Knowledge of basic research techniques.
• Knowledge of interpersonal communication techniques.
• Knowledge of unit specific computer software.
• Knowledge of unit requirements.
• Knowledge of university programs.
• Skilled in all components of Microsoft Office.
• Skilled in being attentive to details with an eye toward accuracy.
• Ability to work effectively with a wide range of constituencies in a diverse community.
• Ability to balance multiple projects simultaneously.
• Ability to assume administrative functions and make independent decisions regarding daily activities.
• Ability to evaluate and make recommendations to improve operations

TCU Core Competencies:

University Core Competencies definitions may be found on the Human Resources website and in the staff performance management system.

Physical Requirements (With or Without Accommodations):

• Visual acuity to read information from computer screens, forms and other printed materials and information.
• Able to speak (enunciate) clearly in conversation and general communication.
• Hearing ability for verbal communication/conversation/responses via telephone, telephone systems, and face-to-face interactions.
• Manual dexterity for typing, writing, standing and reaching, flexibility, body movement for bending, crouching, walking, kneeling and prolonged sitting.
• Lifting and moving objects and equipment up to 10 lbs.

Work Environment:

• Work is indoors and sedentary and is subject to schedule changes and/or variable work hours.
• This role is an on campus, in-person position.
• There are no harmful environmental conditions present for this job.
• The noise level in this work environment is usually moderate.

AA/EEO Statement:

As an AA/EEO employer, TCU recruits, hires, and promotes qualified persons in all job classifications without regard to age, race, color, religion, sex, sexual orientation, gender, gender identity, gender expression, national origin, ethnic origin, disability, genetic information, covered veteran status, or any other basis protected by law.