| Posting Number: | 20254448S |
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| Position Title: | Coordinator, Office of Nursing Research and Innovation |
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| Position Type: | Staff |
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| Location: | Villanova, PA |
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| Recruitment Type: | Internal/External Applicants |
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| Work Schedule: | full-time/12-months |
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| Avg Hours Week | |
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| Department: | 232-Nursing |
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| Position Summary: | The M. Louise Fitzpatrick College of Nursing (FCN) seeks applicants for the position of Coordinator, Office of Nursing Research and Innovation. The Office of Nursing Research and Innovation (ONRI) Coordinator is an integral team member in the FCN, serving as the main administrative point of contact for the Office. Working under the direction of the Associate Dean for Research and Innovation (ADRI), the Coordinator will perform high-level program and administrative duties for the FCN's research and innovation enterprise. This requires a service mindset and close collaboration with faculty, staff, students, and other offices across Villanova's campus, as well as external partners. The Coordinator is a self-directed individual who maximizes FCN's potential for innovative research through outstanding project and process management, faculty development support, and financial tracking and reporting. This is an administrative/office coordinator position, not a direct research or participant engagement role.
Ignite Your Career at Villanova University! Whether undergraduate or graduate, faculty or staff, each community member brings with them a wealth of experiences that enrich our University and shift our perspectives. As a part of this community, your work will improve lives and ignite change!
Why work at Villanova?
- Join a mission-driven organization. Since Villanova University's founding in 1842, we have been inspired by the values of truth, unity, and love, and are a community dedicated to service to others.
- Villanova has been included among the nation's best colleges and universities. VU's inclusion again in U.S. News & World Report's 2025 "Best Colleges" rankings is another indication of the University's continued prominence and forward momentum.
- Villanova's most precious asset is our people. As an employee, you will receive a holistic benefits package, generous paid time off, a competitive retirement savings plan, flexible work options, wellness programs including gym membership, professional development, tuition assistance, and more.
Villanova is a Catholic university sponsored by the Augustinian Order. The University is an equal opportunity employer and seeks candidates who understand, respect and can contribute to the University's mission and values.
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| Duties and Responsibilities: | Coordinate the ONRI Enterprise - Provide administrative support for the ONRI serving as the central point of communication between the Office and internal/external collaborators.
- Work with the College Grants Administrator and Villanova's Office of Grants & Contracts staff to support pre/post award activities.
- Maintain knowledge of the Cayuse system used to upload grant proposals and to manage all sponsored awards, the Concur system used for procurement, and the Sirion system used for contracts.
- Maintain the ONRI website content, Microsoft Teams site, and Bookings link to ensure access to ONRI resources and timely scheduling of meetings.
- Respond to research-related inquiries, attend relevant meetings and maintain and distribute minutes, agenda, and any related documents.
- Track progress of both submitted grant applications and funded projects. Manage proposal submission and outcome data using Qualtrics and other tools related.
- Maintain awareness of important deadlines (e.g., FCN research timeline, sponsor submission deadlines) and support their enforcement.
- Provide editing services for research-related documents. Keep up-to-date templates of required documents for grant submissions (e.g., Facilities and Other Resources page).
- Communicate ONRI activities through channels such as the website, social media, news updates, email, etc.
- Schedule rooms, advertise, and prepare materials for various information sessions with internal and external collaborators.
- Support all facets of the planning and execution of the Annual Nursing Research Symposium, including but not limited to scheduling space, making travel arrangements, supporting marketing and communications with promoting the event, correspondence and scheduling with podium and poster presenters, etc.
Coordinate Faculty Development Activities
- Coordinate all aspects of in person and virtual faculty development activities (e.g., brown bags) and manage resources in Teams and other platforms (e.g., on-demand videos). Maintain recordings to share links for live sessions.
- Identify internal and external resources for technology and innovation, and support faculty to pursue such opportunities.
- Coordinate, schedule and manage visits from guest speakers for brown bags and other activities.
- Maintain a database of faculty and staff research and innovation interests to support the strategic assembly of teams to pursue funding opportunities.
- Coordinate and schedule activities to facilitate competitive proposal submissions (e.g., mock reviews, statistical consultation).
- Manage access to research-related software programs (e.g., NVivo, REDCap).
- Work closely with the ADRI to announce, collect, and organize proposal submissions, and disburse funding for internal FCN grants.
- Assist in the development of a system to track and project ONRI workload to ensure adequate staffing and resources to support faculty pre-/post-award (e.g., grid of activities and persons responsible).
Coordinate Financial Tracking and Reporting - Assist in financial tracking, management and reporting (e.g., ONRI budget, faculty discretionary research accounts).
- Prepare monthly reports on ONRI activities and forecast needs/resources for upcoming submissions.
- Onboard externally and internally grant funded roles include hourly students and research assistants (e.g., set up job postings in the employment portal).
- Support investigators with onboarding new vendors (e.g., consultants, transcription services, software providers in the procurement system).
- Assist faculty with Concur expense reporting.
- Stay up to date on University policy to support faculty for participant incentives (e.g., gift cards, Zelle).
Provide Administrative Support to the Associate Dean for Research and Innovation (ADRI) - Provide administrative support for the ADRI including scheduling of meetings and events.
- Manage emails between the ADRI and internal/external collaborators (e.g., University leaders, clinical agencies, community partners).
- Coordinate and execute Research and Innovation Advisory Committee meetings by scheduling meeting rooms, creating Zoom links, taking minutes during the meetings and disseminating agendas and minutes.
- Schedule and procure travel, including airfare, lodging, transportation, etc. for the ADRI's speaking engagements using University approved agencies and reconcile purchases through the Concur online system ensuring accuracy.
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| Minimum Qualifications: | Formal Education - Bachelor's degree required or four years of relevant experience (in addition to experience listed below) in lieu of degree.
Minimum Work Experience - Minimum two years of relevant administrative work experience.
- Experience developing online surveys (e.g., Qualtrics) or ability to learn survey software quickly.
Work Skills - Must have excellent written and verbal communication skills and strong attention to detail in writing and computing.
- Must convey a highly professional demeanor and be a team player and demonstrate excellent customer service skills.
- Excellent interpersonal skills with ability to work well both independently and as part of a team.
- Excellent time management and organizational skills and the ability to manage multiple projects/tasks with varied deadlines and frequent interruptions.
- Must maintain absolute confidentiality while understanding larger framework for detailed operation.
- Critical thinking skills to think critically and develop creative solutions problem.
- Quick-learning skills to work in a fast-paced environment.
- Ability to respond calmly to urgent and /or emergency situations.
- Creative ideas and knowledge of platforms to make ONRI activities more efficient.
- Microsoft Office products including Microsoft Teams.
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| Preferred Qualifications: | - Master's degree in organizational studies, organizational leadership, business administration or related field preferred.
- Education or experience in research and innovation preferred. Administrative experience in an Office of Nursing Research (or similar higher education environment) preferred.
- Expertise in various tools (e.g., Excel, Power Apps, Tableu) to better streamline ONRI work and activities.
- Proficiency in sponsored project systems (e.g., eRA Commons, Cayuse).
- Knowledge of submission requirements for diverse funding sources (e.g., private foundations, the National Institutes of Health, the Agency for Healthcare Research and Quality).
- Proficiency in research software programs (e.g., NVivo, REDCap, Qualtrics).
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| Physical Requirements and/or Unusual Work Hours: | May require some evenings and/or weekends, scheduled ahead of time. |
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| Special Message to Applicants: | |
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| Posting Date: | 07/30/2025 |
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| Closing Date (11:59pm ET): | |
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| Salary Posting Information: | This position falls within hourly grade 12 and the range for this position is $27.58-29.12/hr. The final salary will be determined with consideration of several factors including the selected candidate's qualifications, department budget availability, market data, and internal equity. |
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| Salary Band: | 12 |
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| Job Classification: | non-exempt |
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